Archive | March, 2011

How to Enable iPhone Sync with Microsoft Outlook 2007

Ensure that Microsoft Outlook 2007 is enabling the iPhone to connect with it. Try these steps if the sync is not working with Outlook 2007.

1. Open Outlook 2007 and click Tools > Trust Center.

2. Under Categories, click Add-ins.

3. Under Details, look for iTunes add-in under Inactive Application Add-ins.

4. In the Manage box, click COM Add-ins, and then click Go.

5. In the COM Add-Ins dialog box, select the iTunes sync add-in.

 

6. Click OK.

Posted in APPLE, How To's, IPhone, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to find a Microsoft Outlook .pst file

If you do not know where an old or existing .pst file resides on your computer and you want to add this .pst file to your Outlook profile, this section explains how to search for the .pst file and then add it to your Outlook profile.

To search for the .pst file, follow these steps:

  1. To search for the .pst files:
    • If you are running Windows Vista: Click Start, and then Computer. Locate the search window in the top right corner.
    • If you are running Windows XP: Click Start , and then click Search .
    • If you are running Microsoft Windows 95 or Microsoft Windows 98: Click Start , point to Find , and then click Files or Folders .
    • If you are running Microsoft Windows 2000 or Microsoft Windows Millennium Edition (Me): Click Start, point to Search, and then click For Files or Folders .
  2. Type *.pst, and then press ENTER or click Find Now. Locate the desired .pst file you want to add to Outlook. Record the location of the .pst file.
  3. Close the search window and start Outlook. Click on the File menu, and then select Data File Management.
  4. Click on the Add button, and then choose the correct type of .pst file to add: If your .pst file was created in Outlook 2007, then choose Office Outlook Personal Folders File (.pst). If your .pst file was created in an older version of Outlook, such as Outlook 97, 2000, or XP, then choose Outlook 97-2002 Personal Folders File (.pst).
  5. Navigate to the location of the desired .pst file that you found during your search above. Select the .pst file and click OK.
  6. Either type a custom name for the .pst file or accept the default name. Click OK. Click Close to exit the current window.

Outlook now displays that .pst file in the Outlook folder list.

If these methods did not help you, you might want to ask a network administrator to help you.

Posted in Computers, Email, Exchange Server, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to back up Microsoft Outlook settings files

If you have customized settings, such as toolbar settings and Favorites, that you want to replicate on another computer or restore to your computer, you might want to include the following files in your backup:

  • Outcmd.dat: This file stores toolbar and menu settings.
  • ProfileName.fav: This is your Favorites file, which includes the settings for the Outlook bar (only applies to Outlook 2002 and older versions).
  • ProfileName.xml: This file stores the Navigation Pane preferences (only applies to Outlook 2003 and newer versions).
  • ProfileName.nk2: This file stores the Nicknames for AutoComplete.
  • Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it. For example, if you create a signature named MySig, the following files are created in the Signatures folder:
    • MySig.htm: This file stores the HTML Auto signature.
    • MySig.rtf: This file stores the Microsoft Outlook Rich Text Format (RTF) Auto signature.
    • MySig.txt: This file stores the plain text format Auto signature.

    The location of the signature files depends on the version of Windows that you are running. Use this list to find the appropriate location:

    • Windows Vista or Windows 7: Drive\users\Username\appdata, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
    • Windows XP or Windows 2000: Drive\Documents and Settings\Username\Local Settings\Application Data\Microsoft\Outlook, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
    • Windows 98 or Windows Me: Drive\Windows\Local Settings\Application Data, where Drive represents the drive that Outlook was installed to.

Note If you use Microsoft Word as your e-mail editor, signatures are stored in the Normal.dot file as AutoText entries. You should back up this file also.

Posted in Computers, Data Backups, Email, Exchange Server, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to use the Personal Folder Backup utility to automate the backup of .pst files

Your .pst file contains all the local Outlook folders, such as Calendar, Inbox, Tasks, Sent Items, Outbox, Deleted Items, and user-created folders. To automatically back up these folders, create a backup of your .pst file.

The Microsoft Outlook Personal Folders Backup tool is an Outlook add-in that automates the backup process. The Microsoft Outlook Personal Folders Backup tool works with Outlook 2000, Outlook 2002, Outlook 2003, and Outlook 2007. To download the add-in, visit the following Microsoft Web site:

With the Personal Folders Backup add-in, you can choose which of your .pst files you want to back up and how frequently you want to back them up.

Each .pst file contains all your Outlook folders. This includes the Inbox, Calendar, and Contacts. You can have a single .pst file (usually called “Internet Folders” or “Personal Folders” in your Folder List), but you might also have an additional .pst file that you use for archiving (“Archive Folders”). The Personal Folders Backup add-in lets you back up any of these .pst files.

Note The Personal Folders Backup add-in backs up only .pst files. If you have a Microsoft Exchange Server mailbox, the server mailbox folders are backed up regularly by the server administrator.

To use the Personal Folders Backup add-in, follow these steps:

  1. Start Outlook.
  2. On the File menu, click Backup.
  3. Click Options and select the .pst files that you want to back up.

To use the Personal Folders Backup add-in with Outlook 2010, follow these steps:

  1. Start Outlook.
  2. On the Ribbon, click Add-ins.
  3. Click Options and select the .pst files that you want to back up.

The Personal Folders Backup add-in can back up files to a disk. However, the add-in cannot spread the .pst file across multiple disks. When you change backup options, select a storage location that has sufficient free space to handle your whole .pst file.

Posted in Computer Repair, Computers, Exchange Server, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to back up Microsoft OUTLOOK Personal Address Books

Your Personal Address Book might contain e-mail addresses and contact information that is not included in an Outlook Address Book or contact list. The Outlook Address Book can be kept either in an Exchange Server mailbox or in a .pst file. However, the Personal Address Book creates a separate file that is stored on your hard disk drive. To make sure that this address book is backed up, you must include any files that have the .pab extension in your backup process.

Follow these steps to locate your Personal Address Book file:

  1. If you are running Windows Vista: Click Start.If you are running Windows XP: Click Start, and then click Search.If you are running Microsoft Windows 95 or Microsoft Windows 98: Click Start, point to Find, and then click Files or Folders.If you are running Microsoft Windows 2000 or Microsoft Windows Millennium Edition (Me): Click Start, point to Search, and then click For Files or Folders.
  2. Type *.pab, and then press ENTER or click Find Now.Note the location of the .pab file. Use My Computer or Windows Explorer to copy the .pab file to the same folder or storage medium that contains the backup of the .pst file.

You can use this backup to restore your Personal Address Book to your computer or transfer it to another computer. Follow these steps to restore the Personal Address Book:

  1. Close any messaging programs such as Outlook, Microsoft Exchange, or Windows Messaging.
  2. Click Start, and then click Run. Copy and paste (or type) the following command in the Open box, and then press ENTER:
    control panel

    Control Panel opens.

    Note If you see the Pick a category screen, click User Accounts.

  3. Double-click the Mail icon.
  4. Click Show Profiles.
  5. Click the appropriate profile, and then click Properties.
  6. Click Email Accounts.
  7. Click Add a New Directory or Address Book, and then click Next
  8. Click Additional Address Books, and then click Next.
  9. Click Personal Address Book, and then click Next.
  10. Type the path and the name of the Personal Address Book file that you want to restore, click Apply, and then click OK.
  11. Click Close, and click then OK.

Note The Outlook Address Book is a service that the profile uses to make it easier to use a Contacts folder in a Mailbox, Personal Folder File, or Public Folder as an e-mail address book. The Outlook Address Book itself contains no data that has to be saved.

Posted in Computer Repair, Computers, Data Backups, Exchange Server, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to transfer Outlook data from one computer to another computer

You cannot share or synchronize .pst files between one computer and another computer. However, you can still transfer Outlook data from one computer to another computer.

You might also want to create a new, secondary .pst file that is intended for transferring data only. Save the data that you want to transfer in this new .pst file and omit any data that you do not want to transfer. If you need to make a secondary .pst file to store data for transfer between two different computers, or for backup purposes, use the following steps:

  1. On the File menu, point to New, and then click Outlook Data File.
  2. Type a unique name for the new .pst file, for example, type Transfer.pst, and then click OK.
  3. Type a display name for the Personal Folders file, and then click OK.
  4. Close Outlook.

Follow these steps to copy an existing .pst file:

  1. Use the instructions in the “How to make a backup copy of a .pst file” section to make a backup copy of the .pst file that you want to transfer. Make sure that you copy the backup .pst file to a CD-ROM or other kind of removable media.
  2. Copy the backup .pst file from the removable media to the second computer.
  3. Follow the steps in the “How to import .pst file data into Outlook” section to import the .pst file data into Outlook on the second computer.

Posted in Computer Repair, Computers, Data Backups, Email, Exchange Server, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to import .pst file data into Microsoft Outlook

You can use the backup copy of your .pst file to restore your Outlook data if the original .pst file is damaged or lost. Everything that is saved in the .pst file is returned to Outlook.

Follow these steps to restore, or import, your data into Outlook: If the .pst file that you want to import is stored on a removable device, such as a floppy disk, a portable hard disk drive, a CD-ROM, a magnetic tape cassette, or any other storage medium, insert or connect the storage device, and then copy the .pst file to the hard disk drive of the computer.

When you copy the .pst file, make sure that the Read-Only attribute is not selected. If this attribute is selected, you might receive the following error message:

The specified device, file, or path could not be accessed.
It may have  been deleted, it may be in use,
you may be experiencing network problems,
or you may not have sufficient permission to access it.
Close  any application using this file and try again.
  1. If you receive this error message, clear the Read-Only attribute, and then copy the file again.
  2. Open Outlook.
  3. On the File menu, click Import And Export. If the command is not available, rest the pointer over the chevrons at the bottom of the menu, and then click Import and Export.
  4. Click Import from another program or file, and then click Next.
  5. Click Personal Folder File (.pst), and then click Next.
  6. Type the path and the name of the .pst file that you want to import, and then click Next.
  7. Select the folder that you want to import. To import everything in the .pst file, select the top of the hierarchy.
  8. Click Finish.

Posted in Computer Repair, Computers, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to export Microsoft OUTLOOK .pst file data

If you want to back up only some of your Outlook data, you can create a new backup .pst file of only the data that you want to save. This is also known as exporting .pst file data. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders like Sent Mail.

Follow these steps to export a specific folder:

  1. Open Outlook.
  2. On the File menu, click Import And Export. If the menu item is not available, hover your pointer over the chevrons at the bottom of the menu, and then click Import and Export.
  3. Click Export To File, and then click Next.
  4. Click Personal Folder File (.pst) , and then click Next.
  5. Click the folder that you want to export the .pst file to, and then click Next.
  6. Click Browse, and then select the location where you want the new .pst file to be saved.
  7. In the File Name box, , type the name that you want to use for the new .pst file, and then click OK.
  8. Click Finish.

Note Folder design properties include permissions, filters, description, forms, and views. If you export items from one .pst file to another, no folder design properties are maintained.

Posted in Computer Repair, Computers, Exchange Server, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to back up .pst file data that is located on a Microsoft Exchange Server

To know how to back up your data if you use Outlook with a Microsoft Exchange Server, you have to know where the data is stored. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator usually handles backups of the mailboxes on the server. However, some Exchange Server administrators store Outlook data in a .pst file on your hard disk drive.

Follow these steps to see where Outlook is currently storing your data:

In Outlook 2007:

  1. On the Tools menu, click Options, click the Mail Setup tab, and then click E-mail Accounts.
  2. In the Account Settings window, click the Data Files tab.If the Name field contains the word “Mailbox” followed by an e-mail name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.If the field contains the words “Personal Folder” or the name of a set of personal folders or .pst files, Outlook stores new messages, contacts, appointments, and other data in a .pst file on your hard disk. To back up the data, go to the “How to make a backup copy of a .pst file” section.

In an earlier version of Outlook:

  1. On the Tools menu, click E-mail Accounts.Note This option might be unavailable on some networks. The network administrator might have removed this option to protect the account information. If you do not see the Email Accounts option, contact the network administrator for help.
  2. Click View or Change Existing Email Accounts, and then click Next.
  3. Look at the Deliver new e-mail to the following location option. If the option contains the word “Mailbox” followed by an e-mail name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.If the field contains the words “Personal Folder” or the name of a set of personal folders or .pst files, Outlook stores new messages, contacts, appointments, and other data in a .pst file on your hard disk. To back up the data, go to the “How to make a backup copy of a .pst file” section.

Posted in Computer Repair, Computers, Email, Exchange Server, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

How to make a backup copy of an OUTLOOK .pst file

If you do not use Outlook with Microsoft Exchange Server, Outlook stores all its data in a .pst file. You can use the backup copy to restore your Outlook data if the original .pst file is damaged or lost. This article explains how to create a copy of your whole .pst file, with all the default items in the file.

Follow these steps to back up the whole .pst file:

  1. Close any messaging programs such as Outlook, Microsoft Exchange, or Microsoft Windows Messaging.
  2. Click Start, and then click Run. Copy and paste (or type) the following command in the Open box, and then press ENTER:
    control panel

    Control Panel opens.

    Note If you see the Pick a category screen, click User Accounts, and then go to step 3.

  3. Double-click the Mail icon.
  4. Click Show Profiles.
  5. Click the appropriate profile, and then click Properties.
  6. Click Data Files.
  7. Under Name, click the Personal Folders Service that you want to back up. By default, this service is called Personal Folders. However, it may be named something else.Note If you have more than one Personal Folders Service in your profile, you must back up each set of .pst files separately.If there are no entries called Personal Folders and you have not yet stored any information such as messages, contacts, or appointments in Outlook, you probably have not yet enabled the Personal Folders Service. Go to the “References” section for information about how to create a .pst file.

    If you have no Personal Folders Services in your profile and you can store information such as messages, contacts, or appointments in Outlook, your information is probably being stored in a mailbox on an Exchange Server. Try using the instructions in the “How to back up .pst file data that is located on a Microsoft Exchange Server” section.

  8. Click Settings, and then note the path and file name that appears.Note Because the .pst file contains all data that is stored in the MAPI folders that Outlook uses, the file can be very large. To reduce the size of the .pst file, click Compact Now in the Settings window.
  9. Close all the Properties windows.
  10. Use Windows Explorer or My Computer to copy the file that you noted in step 8. You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a thumb drive, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device.

Posted in Computer Repair, Computers, Email, Exchange Server, How To's, Microsoft, Microsoft Office, Microsoft Outlook0 Comments

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