How to transfer Outlook data from one computer to another computer

You cannot share or synchronize .pst files between one computer and another computer. However, you can still transfer Outlook data from one computer to another computer.

You might also want to create a new, secondary .pst file that is intended for transferring data only. Save the data that you want to transfer in this new .pst file and omit any data that you do not want to transfer. If you need to make a secondary .pst file to store data for transfer between two different computers, or for backup purposes, use the following steps:

  1. On the File menu, point to New, and then click Outlook Data File.
  2. Type a unique name for the new .pst file, for example, type Transfer.pst, and then click OK.
  3. Type a display name for the Personal Folders file, and then click OK.
  4. Close Outlook.

Follow these steps to copy an existing .pst file:

  1. Use the instructions in the “How to make a backup copy of a .pst file” section to make a backup copy of the .pst file that you want to transfer. Make sure that you copy the backup .pst file to a CD-ROM or other kind of removable media.
  2. Copy the backup .pst file from the removable media to the second computer.
  3. Follow the steps in the “How to import .pst file data into Outlook” section to import the .pst file data into Outlook on the second computer.

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