QUESTION:
Sometimes my Outlook  email will duplicate itself. I came to work last Monday and all my emails I received the previous week showed up as unread mail in my Outlook (under the original dates, but as unread). Any reason why or what I should do to fix?

ANSWER:
This problem may occur if you use the Leave a copy of messages on the server option, in Outlook.
Open outlook then…

1. On the Tools menu, click Options.
2. Click the Mail Setup tab.
3. Click the E-mail Accounts button.
4. Double Click your email address.
5. Click the More Settings button.
6. Click the Advanced Tab
7. Uncheck the check box that says the Leave a copy of messages on the server

If after this you continue to experience duplicate email problems please talk to your network administrator or your email hosting provider.

QUESTION:
Do you know what the email attachment size limit is for Hotmail, Yahoo, and Gmail, and AOL?

ANSWER:
Hotmail is 10MB
Yahoo is 20MB
Gmail is 20MB
AOL is 25MB

You can send and receive emails up top the above size limits which included the email message itself, header and email attachments. If the email exceed the thresholds above then you will need to compress the email or split the attachments into smaller emails. If you send a large email attachment that is under the threshold and you receive a bounce-back error message this most likely means that the recipient’s email provider or server has a smaller limit then you may want to consider transferring the attachments another way then email. Traditionally Email was not really designed to send and receive huge attachments. That’s what FTP also known as File Transfer Protocol is good for. If you do not know how to FTP files then you may want to ask your in house network administrator to help you should you have one. or another good alternative that is real easy to use is a file transfer service provider called You Send It. Whats nice is they offer free plans that are good for individuals and small businesses.

Microsoft unveiled its next generation operating system which is called Microsoft Windows 8. Windows 8 is a drastic overhaul when compared to previous versions of Microsoft windows including Windows 7 and Windows Vista. Microsoft is gearing its focus on touch screen devices in an effort to compete against the Apple Ipad tablet. During a software developers conference in Anaheim California Microsoft’s Steven Sinofsky whom is the president of Microsoft’s Windows and Windows Live division. Steven spoke in depth about the new and upcoming operating system Microsoft Windows 8. Microsoft is going to be facing an uphill battle when it goes to sell its new operating system to businesses. Microsoft Windows 8 is expected to be released sometime in 2012 but as of right now nobody knows for sure. Now on the other hand consumers will most likely jump to the new operating system and many personal computer and laptop manufactures will likely roll out future computers with windows 8 for consumers to enjoy. This means that it is very possible we may see new computers in retail stores with windows 8 pre loaded on then again nobody knows for sure. Microsoft Steven Sinofsky stated he believes this new OS will be powering the table computers of the future. “We are going to completely reimage Microsoft Windows from the ground up inside out so it functions completely different with the memory in a computer all the way to how it interacts with new CPS’s – computer processors and all the way up to a brand spanking new GUI – graphical user interface. Some of the GUI changes are going to be focusing on the touch input controls which geared more for tablet computers – touch screens. Other features will include a built in “pop up keyboard inside the operating system and a built in spell checker.

QUESTION:
How much memory can you use with Microsoft Windows 7 ?

ANSWER:
First without getting into a bunch of technical detail here is a straight to the point breakdown of how much memory is supported with the different flavors / versions of Microsoft 7.

Microsoft offers it’s Windows 7 operating system in six different versions.

First you need to know that the maximum RAM – memory limit for 32-bit Windows 7 operating system editions is 4GB.
Which is more then enough for the average user.

For power users, special application computers, etc 4 GB of memory may not be enough.

The 64 bit editions of Microsoft Windows 7 support the following amounts of memory.

Microsoft starter Edition: 8GB
Microsoft Home Basic Edition: 8GB
Microsoft Home Premium: 16GB
Microsoft Professional : 192GB
Microsoft Enterprise: 192GB
Microsoft Ultimate: 192GB

These memory limits are similar to those with Microsoft Vista flavors / editions.

Which version is right for you?
We will get to that in another article….:)

What is Image Geo tagging anyways?

Did you know today’s smart phones and digital cameras embed hidden data into the photographs you take. The photos you take can tell others:

• Where you live

• Where you work

• Where you go to school

• Where you spend your free time

• When there is nobody home

• Where you park your car

Now it may not be a big deal if you are taking photographs of yourself or a loved one in a public place like Lake Eola, Cranes Roost Park or another well known public place. On the other hand if you are taking photos in your home, at your job or any other place you don’t want a stranger to know then you probably should continue reading this article.

How does it happen?
When you take a photograph with a smartphone or digital camera, it takes much more then just a photograph. Most of today’s smart phones such as the DROID or the IPHONE have the ability and do so  by default add Geo Tags to the photographs you take which include information about the EXACT location where the photograph was taken, what date and time the photograph was taken and this poses a real security threat to consumers.

Lets pretend you take photos of yourself with your Iphone, DROID or other modern smartphone.
Now lets pretend you upload those photos to your facebook, myspace, a singles website or even email them to somebody you don’t know very well.

Sounds pretty normal so far, right?

The hidden danger is anybody with the know-how or technical knowledge if you will can view the hidden data embedded in your photographs and see exactly where the photos were taken, when the photos were taken and much more…

How do you protect yourself?

You can turn off the GPS feature on your smart-phone, but you might still need the GPS feature turned on for GPS navigation. So if you want to protect yourself you would turn the GPS functionality off on your smart phone when you are taking photographs and turn the GPS function back on if you happen to need to use the GPS features in your smartphone.

Written by Chris Ondo
CFCEcorp.com

Ensure that Microsoft Outlook 2007 is enabling the iPhone to connect with it. Try these steps if the sync is not working with Outlook 2007.

1. Open Outlook 2007 and click Tools > Trust Center.

2. Under Categories, click Add-ins.

3. Under Details, look for iTunes add-in under Inactive Application Add-ins.

4. In the Manage box, click COM Add-ins, and then click Go.

5. In the COM Add-Ins dialog box, select the iTunes sync add-in.

6. Click OK.

If you do not know where an old or existing .pst file resides on your computer and you want to add this .pst file to your Outlook profile, this section explains how to search for the .pst file and then add it to your Outlook profile.

To search for the .pst file, follow these steps:

1. To search for the .pst files:
   • If you are running Windows Vista: Click Start, and then Computer. Locate the search window in the top right corner.
   • If you are running Windows XP: Click Start , and then click Search .
   • If you are running Microsoft Windows 95 or Microsoft Windows 98: Click Start , point to Find , and then click Files or Folders .
   • If you are running Microsoft Windows 2000 or Microsoft Windows Millennium Edition (Me): Click Start, point to Search, and then click For Files or Folders .
2. Type *.pst, and then press ENTER or click Find Now. Locate the desired .pst file you want to add to Outlook. Record the location of the .pst file.
3. Close the search window and start Outlook. Click on the File menu, and then select Data File Management.
4. Click on the Add button, and then choose the correct type of .pst file to add: If your .pst file was created in Outlook 2007, then choose Office Outlook Personal Folders File (.pst). If your .pst file was created in an older version of Outlook, such as Outlook 97, 2000, or XP, then choose Outlook 97-2002 Personal Folders File (.pst).
5. Navigate to the location of the desired .pst file that you found during your search above. Select the .pst file and click OK.
6. Either type a custom name for the .pst file or accept the default name. Click OK. Click Close to exit the current window.

Outlook now displays that .pst file in the Outlook folder list.

If these methods did not help you, you might want to ask a network administrator to help you.

If you have customized settings, such as toolbar settings and Favorites, that you want to replicate on another computer or restore to your computer, you might want to include the following files in your backup:

• Outcmd.dat: This file stores toolbar and menu settings.
• ProfileName.fav: This is your Favorites file, which includes the settings for the Outlook bar (only applies to Outlook 2002 and older versions).
• ProfileName.xml: This file stores the Navigation Pane preferences (only applies to Outlook 2003 and newer versions).
• ProfileName.nk2: This file stores the Nicknames for AutoComplete.
• Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it. For example, if you create a signature named MySig, the following files are created in the Signatures folder:
  • MySig.htm: This file stores the HTML Auto signature.
  • MySig.rtf: This file stores the Microsoft Outlook Rich Text Format (RTF) Auto signature.
  • MySig.txt: This file stores the plain text format Auto signature.

  The location of the signature files depends on the version of Windows that you are running. Use this list to find the appropriate location:

  • Windows Vista or Windows 7: Drive\users\Username\appdata, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
  • Windows XP or Windows 2000: Drive\Documents and Settings\Username\Local Settings\Application Data\Microsoft\Outlook, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
  • Windows 98 or Windows Me: Drive\Windows\Local Settings\Application Data, where Drive represents the drive that Outlook was installed to.

Note If you use Microsoft Word as your e-mail editor, signatures are stored in the Normal.dot file as AutoText entries. You should back up this file also.

Your .pst file contains all the local Outlook folders, such as Calendar, Inbox, Tasks, Sent Items, Outbox, Deleted Items, and user-created folders. To automatically back up these folders, create a backup of your .pst file.

The Microsoft Outlook Personal Folders Backup tool is an Outlook add-in that automates the backup process. The Microsoft Outlook Personal Folders Backup tool works with Outlook 2000, Outlook 2002, Outlook 2003, and Outlook 2007. To download the add-in, visit the following Microsoft Web site:

With the Personal Folders Backup add-in, you can choose which of your .pst files you want to back up and how frequently you want to back them up.

Each .pst file contains all your Outlook folders. This includes the Inbox, Calendar, and Contacts. You can have a single .pst file (usually called “Internet Folders” or “Personal Folders” in your Folder List), but you might also have an additional .pst file that you use for archiving (“Archive Folders”). The Personal Folders Backup add-in lets you back up any of these .pst files.

Note The Personal Folders Backup add-in backs up only .pst files. If you have a Microsoft Exchange Server mailbox, the server mailbox folders are backed up regularly by the server administrator.

To use the Personal Folders Backup add-in, follow these steps:

1. Start Outlook.
2. On the File menu, click Backup.
3. Click Options and select the .pst files that you want to back up.

To use the Personal Folders Backup add-in with Outlook 2010, follow these steps:

1. Start Outlook.
2. On the Ribbon, click Add-ins.
3. Click Options and select the .pst files that you want to back up.

The Personal Folders Backup add-in can back up files to a disk. However, the add-in cannot spread the .pst file across multiple disks. When you change backup options, select a storage location that has sufficient free space to handle your whole .pst file.

Your Personal Address Book might contain e-mail addresses and contact information that is not included in an Outlook Address Book or contact list. The Outlook Address Book can be kept either in an Exchange Server mailbox or in a .pst file. However, the Personal Address Book creates a separate file that is stored on your hard disk drive. To make sure that this address book is backed up, you must include any files that have the .pab extension in your backup process.

Follow these steps to locate your Personal Address Book file:

1. If you are running Windows Vista: Click Start.If you are running Windows XP: Click Start, and then click Search.If you are running Microsoft Windows 95 or Microsoft Windows 98: Click Start, point to Find, and then click Files or Folders.If you are running Microsoft Windows 2000 or Microsoft Windows Millennium Edition (Me): Click Start, point to Search, and then click For Files or Folders.
2. Type *.pab, and then press ENTER or click Find Now.Note the location of the .pab file. Use My Computer or Windows Explorer to copy the .pab file to the same folder or storage medium that contains the backup of the .pst file.

You can use this backup to restore your Personal Address Book to your computer or transfer it to another computer. Follow these steps to restore the Personal Address Book:

1. Close any messaging programs such as Outlook, Microsoft Exchange, or Windows Messaging.
2. Click Start, and then click Run. Copy and paste (or type) the following command in the Open box, and then press ENTER:
   control panel

   Control Panel opens.

   Note If you see the Pick a category screen, click User Accounts.

3. Double-click the Mail icon.
4. Click Show Profiles.
5. Click the appropriate profile, and then click Properties.
6. Click Email Accounts.
7. Click Add a New Directory or Address Book, and then click Next
8. Click Additional Address Books, and then click Next.
9. Click Personal Address Book, and then click Next.
10. Type the path and the name of the Personal Address Book file that you want to restore, click Apply, and then click OK.
11. Click Close, and click then OK.

Note The Outlook Address Book is a service that the profile uses to make it easier to use a Contacts folder in a Mailbox, Personal Folder File, or Public Folder as an e-mail address book. The Outlook Address Book itself contains no data that has to be saved.